5 Instagram Influencer Outreach Templates That Won’t Get Rejected

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Let’s face it: Reaching out to someone new can be intimidating. Whether you’re meeting a new coworker in person or you’re reaching out to an influencer online, you want to be sure to get the words just right. 

It’s totally natural to feel this way, and that’s why templated outreach messages are essential. They can give you a starting point, so you’re not staring at a blank screen. And once you find a few that work, you can feel more confident in your creator outreach efforts. 

Check out some of our top Instagram influencer outreach messages that we’re sure your creators will love.

How influencer outreach templates can help you save time 

Think about all of the messages you write in a day at work. These can take up a bit of time, right? And the person you’re writing to can impact the time it takes to craft, too. After all, emailing a note to a long-time coworker shouldn’t take too long, but crafting the perfect introductory message for a creator you’re interested in working with will definitely require more time.  

And while you should personalize all creator outreach messages, some level of templatization can save you time, especially if you’re reaching out with the same offer each time (free products, X% commission, set flat rate, etc.). 

Templatize the majority of your outreach and leave spots where you can add in personal details like their name, what you love about their content, and why you think they’d be a great partner for your brand. 

Find out how much time you can save with an influencer marketing software: GRIN’s Time Saving Calculator

What to do before sending an outreach message to a creator 

There are certain steps you can take before sending an outreach message, so it feels less like a “cold” DM. 

Using your brand account, follow the creator on the desired platform, as well as any other social media platforms they use. 

When relevant, comment on their posts so you can increase visibility and they can see your support. 

1. “Let’s Begin a Relationship” influencer collaboration proposal template

This is one of the best Instagram influencer outreach templates. Its goal is to help you develop a relationship with creators. This DM template ideally compliments them on some of their content and encourages them to set up a time to discuss a partnership. Additionally, it gives the influencer some scope to think about where they wish to take their relationship with the brand. 


My name’s [YOUR NAME], and I work at [BRAND]. I’ve recently discovered your content, and I think it’s amazing because[THING YOU LOVE ABOUT THEIR CONTENT]. 

I think you could be a great partner for [BRAND] because you match our [AESTHETIC, TONE, VALUES, ETC.]. If you’re interested, let’s set up some time to talk this week. 

Look forward to hearing from you, 


2. “The Introduction” influencer collaboration proposal template

Name dropping can be a powerful tool in gaining trust and credibility, so if a mutual acquaintance recommended this creator to you, let them know. 

Introduction Instagram influencer outreach templates introduce your brand, share the name of the mutual acquaintance, and then directly get to the point of collaboration.

Not only does this pique the interest of the influencers, but it also gives you the opportunity to establish a working relationship with them almost instantly. Here’s one template that can help you do that:


My name’s [YOUR NAME], and I work at [BRAND]. 

[MUTUAL ACQUAINTANCE’S NAME] told me they think you’d be an amazing fit for [BRAND]’s influencer marketing program because [REASON]. 

I love your content about [TOPIC] and think it could be a great opportunity for us to work together. 

If you’re interested in a partnership, let’s schedule some time to talk this week. 

Looking forward to hearing from you,


This template works fabulously if you have a current roster of influencers and ask them to recommend other creators for your team. Just be sure to also include why you like their content, so they know you truly want to partner with them.

3. “We see you love our product” influencer outreach template

Is there a creator tagging your brand in awesome posts about why they love your products? The most authentic creator partnerships come from genuine brand excitement, so these creators are excellent spokespeople for your products. 

There are a few ways to find people posting about you, including searching hashtags and direct brand tags. You can also search general hashtags (like #BestMakeup or #FitnessGear) and scroll through to see if anyone mentions you without directly tagging you. 

Once you find some creators who would make excellent fits for your team, it’s time to reach out. In your message, reference their post about you and offer some free products. After all, brand fans are the most likely to accept product seeding as the only form of payment. 

Check out this template for inspiration: 


My name’s [YOUR NAME], and I work at [BRAND]. 

I absolutely loved your post about [PRODUCT NAME], and I’m so happy you get so much value from it. 

You’ve done such a great job promoting our [BRAND] to your fans, and we’d love to send you some free products! 

If you’re interested, let’s set up some time to talk this week. 

Looking forward to hearing from you, 


4. “Free Product Sample” influencer outreach template

Loads of brands give away free samples of their products to the influencers. This is a great way for brands to see if creators who haven’t tried their products will genuinely love them, which can lead to more authentic content. 

Man smiling at his phone after a brand reaches out with an Instagram influencer outreach email

Additionally, such Instagram influencer outreach templates can make the offer sweeter for the influencer. This may prompt them to reply to your email, even just to thank you.

When influencers receive your free sample, they may post about it on their Instagram profile without requiring payment. This, in turn, can increase your reach. But don’t go in expecting this—think of it as a nice little surprise when they do. 

If they don’t automatically post about you, no worries! Follow up with them after they receive the product to see how they like it and if they have any questions. If they tell you they enjoy it, broach the topic of a potential partnership and offer to set up a phone call to discuss it further. 


My name’s [YOUR NAME], and I work at [BRAND]. I’ve recently discovered your content, and I think it’s amazing because[THING YOU LOVE ABOUT THEIR CONTENT]. 

I think you could be an amazing partner for [BRAND] because you match our [AESTHETIC, TONE, VALUES, ETC.]. However, we want to make sure our products will provide value to your life, so we wanted to send you some for you to try out.

If you’re interested, send us a quick message! 

Look forward to hearing from you, 


5. “Event Invite” influencer outreach template

If you’re hosting an event, inviting creators to come and post about it is a great way to build hype. Whether it’s working with a makeup creator to showcase their look for the event in advance or a creator telling people why they’re so excited to go, these collaborations can encourage more people to attend. 

An invite can also be a great way of getting the attention of your influencers. After all, posting content from exclusive events would be great for their Instagram feed. 

These events or parties can attract influencers, and that’s why these Instagram influencer outreach templates work very well.

Here’s a template for you to tweak: 


My name’s [YOUR NAME], and I work at [BRAND]. I’ve recently discovered your content, and I think it’s amazing because [THING YOU LOVE ABOUT THEIR CONTENT]. 

[BRAND] is hosting an exclusive event on [DATE], and it’s [DESCRIPTION OF EVENT]. 

We would love for you to attend and post about it to share the details with your followers. 

If you’re interested, let’s schedule some time this week to chat. 

Looking forward to hearing from you, 


How to adjust these outreach templates for a niche business 

If you represent a niche business, you will probably need to add additional explanation to your outreach. Depending on the template you want to use, add a section where you explain what your brand is or what your products do. Include your brand account’s handle and website so they can research you further. 

Otherwise, the majority of these templates will still work wonders for your brand and help you save time. 

How to turn these into influencer outreach email templates 

Turning these outreach templates into emails is remarkably easy. The majority of the content can stay the same, and you just need to think of a compelling subject line that will make them want to click. 

Be sure you have a professional signature line set up in your email, so they can tell you’re the real deal, and be sure to use your work email address rather than your personal one. 

The ultimate guide to contacting influencers on Instagram 

Once you find a creator you want to reach out to, check the bio in their Instagram profile. If they have an email listed in their bio, use that to contact them since it’s typically their preferred form of messaging. 

However, if they don’t list an email, direct messaging (DMing) is the best way to reach out. 

What to do if an influencer doesn’t respond to your outreach message 

We’re all busy, and it’s easy to accidentally miss a notification in your inbox, so don’t interpret a lack of response to the first message as a lack of interest. Instead, wait a few days and send another note. Here’s a template you can tweak: 


I hope you’re doing well. I reached out a few days ago about [A PARTNERSHIP, SENDING PRODUCTS, AN EVENT INVITE, ETC.], and I just wanted to follow up. 

If you’re interested, I’d love to set up a phone call. Let me know when you’re free. 



It’s a safe bet to send up to two follow-up outreach emails to the same creator, but if they don’t respond by the third message, there’s a good chance they’re not interested. But don’t let this get you down! There are still millions of creators out there who would love to partner with your brand; you just need to find them. 

Key takeaway: Reaching out to influencers doesn’t have to be intimidating. 

Creators: They’re just like us. One of the best ways to be sure you’re crafting a great outreach message is to read it back to yourself. Does it sound like an acquaintance or a friend is writing it? Or does it sound too dry and professional? 

Be sure to give your outreach messages personality and keep them authentic. Those are some of the qualities of the best partnership requests out there.

Updated: May 2024

Frequently Asked Questions

You can reach out to influencers through direct messaging on a social media platform like Instagram or TikTok, or you can email them if they list an address in the bio of their account. You can also find contact information for millions of influencers through creator management platforms like GRIN.

One of the best ways to send an outreach message on Instagram is through a direct message (DM). Be sure to introduce yourself and your brand, share what you like about their content and why you think they’d be a good partner, and ask if they’d be interested in scheduling a phone call to discuss further. 

If they don’t respond within a few days, feel free to send a follow-up message.

One of the best ways to approach influencers on Instagram for a collaboration is to discuss what you like about their content, why you think they’d be a good fit to work with your brand, and what your brand can offer them. 

Do this in just a few sentences, though. If the outreach message is too long, people may ignore it.

Whether a creator has spontaneously posted about your brand or you’ve partnered with them to create content, there are two main ways you can promote them on Instagram: 

  • Repost their content on your brand account. Share their post with your followers, whether that’s by adding it to a Story or your grid. 
  • Use their content in ads. Whether they come from your account or you use creator licensing to promote it from the creator’s account, these ads often perform well due to the authenticity that comes from collaborating with true brand fans. 

However, the one essential thing to keep in mind is that you need creator permission to share their content in any way. Otherwise, you could face legal trouble. Learn more about content usage rights

IG outreach is the process of sending a direct message (DM) to a creator on Instagram. This is one of the main ways brands reach out to creators in order to form partnerships. 

An influencer outreach strategy is a brand’s go-to way of reaching out to influencers to suggest the start of a partnership. This can be through messaging on a social media platform or in an email. 

One of the best ways to ask an influencer to promote a product is to send a quick message introducing yourself, telling them why you like their content and why you think they’d be a good fit for your brand, and asking them to schedule a phone call with you to further dive into the details. 

There are two main things to keep in mind when writing a good influencer collaboration email template. Keep it short, and make it sound natural. If the message is too long, the creators may ignore it, and if it sounds too copy-and-pasted or robotic, they may think it’s a scam. 

Additionally, be sure to introduce yourself and your brand, compliment the creator on something they do well, and ask for them to schedule some time for a phone call if they’re interested. 

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Written by Sarah Conrad

Originally from San Antonio, Sarah studied advertising at the University of Houston and decided to stay in the city upon graduation. She is particularly interested in SEO for social media platforms and tracking the latest influencer content trends. When she's not putting pen to paper, she's baking, painting, or hanging out with her dog.

© Grin Technologies Inc. 2024. All rights reserved.

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